Cite as: Kimps, D. (2024). European inventory on validation of non-formal and informal learning 2023 update: Belgium-Flanders. European Commission and Cedefop. https://www.cedefop.europa.eu/en/country-reports/european-inventory-validation-non-formal-and-informal-learning-2023-update-belgium-flanders

Validation of non-formal and informal learning in Belgium-FL

This country update was produced by Ditte Kimps, as part of the 2023 update to the European Inventory on validation, a project managed by ICF (lead consultants: Manuel Souto-Otero, Michael Richardson, Ilona Murphy, Valentina Musso and Flora Dussine) in association with 3s (lead consultants: Karin Luomi-Messerer, Monika Auzinger, Julia Fellinger, Mariya Dzhengozova and Daniel Unterweger) under the supervision of a Steering Committee formed by the European Commission (Koen Nomden, Aline Juerges and Klara Engels-Perenyi), Cedefop (Ernesto Villalba-Garcia), and the ETF (Maria Rosenstock).

The report has benefitted from feedback from the European qualifications framework Advisory Group (EQF AG) members for Belgium-Flanders as well as other national-level quality assurance (QA) contacts with expertise in validation.

Work was carried out under DG EMPL Implementing Framework Contract EAC-01-2019 - Request for Services VT/2021/059

Disclaimer:

The contents of this publication do not necessarily reflect the position or opinion of the European Commission, Cedefop, the ETF, ICF, the EQF AG members or the other QA contacts. Neither the European Commission nor any person/organisation acting on behalf of the Commission is responsible for the use which might be made of any information contained in this publication. The publication has neither been edited nor proof-read by Cedefop’s editing service.

Please cite this publication as: Kimps, D. (2024). European inventory on validation of non-formal and informal learning 2023 update: Belgium-Flanders. European Commission and Cedefop. https://www.cedefop.europa.eu/en/country-reports/european-inventory-validation-non-formal-and-informal-learning-2023-update-Belgium-Flanders.

In Flanders, the validation of non-formal and informal learning is supported by the Flemish government and is implemented in several policy domains, albeit with differences across the sectors. With the adoption of two new decrees in 2019 the validation arrangements and systems in Flanders have changed substantially in the last years in the educational and work sector. The two new decrees allow people to obtain a professional qualification and promote an integrated policy on validation in the educational and work sector. They regulate the role of validation bodies and provide quality assurance. Prior to 2019 the procedures were being developed by each policy domain independently, resulting in fragmented validation practices and incoherent procedures. Consequently, validation practices were diffused and not transparent. Though this has improved for the new validation arrangements in the educational and work sector, differences in practices still exist in the third sector and in education. There, several other procedures for the validation of non-formal and informal learning have been continued since 2018.

In Flanders, the validation of non-formal and informal learning is referred to by the term ‘EVC’ (Erkennen van Verworven Competenties - recognition of competences). EVC is supported by the Flemish government and is implemented in several policy domains, albeit with differences across the sectors. With the adoption of two decrees in 2019, namely the Decree on validation and the Decree on common quality framework, the validation arrangements and systems in Flanders have changed substantially in the last years, namely for EVC for professional qualifications in the educational and work sector. On the other hand, several procedures for the validation of non-formal and informal learning have been continued in the third sector and in the educational sector (i.e. for educational qualifications in secondary education, higher education and adult education).

In 2019 the two new decrees were adopted. They allow people to obtain a professional qualification and promote an integrated policy on validation in the educational and work sector. They regulate the role of validation bodies and provide quality assurance. On the whole, the Decree on validation aligns the Flemish validation system to the 2012 Council Recommendations, and the decree on the common quality framework enables an integrated approach on validation which was not in place previously (AHOVOKS, forthcoming). Prior to 2019 the procedures were being developed by each policy domain independently (work and education), resulting in fragmented validation practices and incoherent procedures. Consequently, validation practices were diffused and not transparent. Though this has improved for EVC for professional qualifications in the educational and work sector, differences in practices still exist for EVC in the third sector and for EVC for educational qualifications in education. Moreover, the new decrees have not led to an increase of participation rates yet. To this end, the government is taking measures to increase outreach, awareness-raising, and provision of information, advice and guidance.

Is there a validation arrangement in this sector?
General Education (GE)
  • Yes, there are validation arrangements in this sector.
Vocational Education and Training (VET)
  • Yes, there are validation arrangements in this sector.
Higher Education (HE)
  • Yes, there are validation arrangements in this sector.
Continuous Vocational Education and Training (CVET)
  • There are no validation arrangements in this sector.
Adult Learning (AL)
  • Yes, there are validation arrangements in this sector.
Labour Market (LM)
  • B. There is a systematic validation arrangement for some sectors / occupations.
Third sector (TS)
  • C. There are specific projects in this sector – these tend not to be supported by systematic arrangements
What can be achieved through validation of non-formal and informal learning in this sector
General Education (GE)
  • A. Award of full formal qualification
  • G. Access to formal programmes (e.g. programmes in formal education)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Vocational Education and Training (VET)
  • A. Award of full formal qualification
  • G. Access to formal programmes (e.g. programmes in formal education)
  • H. Access to the labour market (e.g. a qualification that is compulsory to exercise a certain job)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Higher Education (HE)
  • A. Award of full formal qualification
  • B. Award of part of a formal qualification
  • C. Award of credits
  • F. Exemptions from part of course
  • G. Access to formal programmes (e.g. programmes in formal education)
  • H. Access to the labour market (e.g. a qualification that is compulsory to exercise a certain job)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Continuous Vocational Education and Training (CVET)
  • B. Award of part of a formal qualification
  • C. Award of credits
  • F. Exemptions from part of course
  • G. Access to formal programmes (e.g. programmes in formal education)
  • H. Access to the labour market (e.g. a qualification that is compulsory to exercise a certain job)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Adult Learning (AL)
  • A. Award of full formal qualification
  • B. Award of part of a formal qualification
  • C. Award of credits
  • F. Exemptions from part of course
  • G. Access to formal programmes (e.g. programmes in formal education)
  • H. Access to the labour market (e.g. a qualification that is compulsory to exercise a certain job)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Labour Market (LM)
  • A. Award of full formal qualification
  • B. Award of part of a formal qualification
  • C. Award of credits
  • E. Award of non-formal qualification/ certificate
  • H. Access to the labour market (e.g. a qualification that is compulsory to exercise a certain job)
  • I. Access to the labour market (e.g. a qualification that is beneficial to exercise a certain job)
Third sector (TS)
  • A. Award of full formal qualification
  • F. Exemptions from part of course

In Flanders the term ‘EVC’ is used to refer to the validation of non-formal and informal learning. EVC means ‘recognition of Acquired Competences’. In that sense it extends beyond the recognition of non-formal and informal learning as it also takes into account what was learned in a formal setting but not awarded with a formal (partial) qualification (AHOVOKS, forthcoming). EVC can be used to get admission to an education and training programme, to request exemptions from (parts of) an education and training programme and to obtain a (professional) qualification.

Validation in the broader policy context

The aim of validation is to help individuals to achieve personal development, to contribute to a higher level of employment, to improve access to formal education systems and to stimulate lifelong learning (AHOVOKS, forthcoming). Validation policies are aimed at the general population, but there are specific measures and initiatives to target groups, for example, low-skilled persons, migrants or unemployed people. Validation arrangements can strengthen the social and labour market position of these groups.

The above aims and measures, however, are not part of a national strategy on validation, nor is there a national skills strategy. This does not mean that there are no measures or initiatives on skills and lifelong learning. At the moment, for instance, the Flemish government has taken the first steps towards an individual learning account and the department of work and social economy has launched, together with the European Social Fund Agency (Europa WSE), projects to stimulate skills audits for organisations and their employees. Together with VDAB (the public employment service of Flanders), the department of work and social economy also developed the means to do skills audits for individuals (see Box 1). Another government measure is paid educational leave. It is the right of workers from the private sector to follow recognised courses and to be absent from work while retaining their wages. The employer cannot refuse but must agree to the schedule of the leave. After training, the employer seeks reimbursement from the government by filing a claim. Overall, the government aims at increasing skill development through lifelong learning for which the Action Plan Lifelong Learning is set in place as framework (see footnote 4).

The practice of EVC in Flanders

The practice of EVC has been well-established for almost two decades in Belgium. Formal legal frameworks for validation have been put in place in both the French- and Dutch-speaking parts of the country. For Flanders EVC is regulated in the Departments for Work and Social Economy, Education and Training, and Culture, Youth, Media and Sports. EVC is thus supported by the Flemish government but is implemented differently across the sectors, resulting, in part, in fragmented validation practices and incoherent procedures. However, since the adoption of the two decrees in 2019, the validation arrangements and systems in the educational and work sector are more integrated, namely for EVC for professional qualifications.

The Decree on validation and the Decree of the common quality framework were adopted in 2019 after a complex and time-consuming process in which several stakeholders were involved (representatives of policy domains, entities involved in the process of recognising professional qualifications and in assessing and certifying learning outcomes, sectors, social partners etc.). The decrees allow people to obtain a professional qualification, which is formally linked to the Flemish Qualifications Framework. The Decree on validation starts with a broad definition of validation, based on the definition incorporated in the 2012 Council Recommendation on validation, in which each candidate can choose to go through the four phases of validation i.e., identification, documentation, assessment and certification. But subsequently, the decree narrows its application to the last two steps, namely assessment and certification. There are thus no regulations with regard to the identification and documentation of competences in EVC for professional qualification. Importantly, both decrees regulate the role of validation bodies, provide quality assurance in validation, and promote an integrated policy on validation across the different sectors (AHOVOKS, forthcoming). At the moment the first steps to integration have been taken between the educational and work sector, but not yet with regard to the third sector. The latter, however, is made possible with the decree on the common quality framework.

The procedures for the validation of non-formal and informal learning in the third sector and in the educational sector for educational qualifications in secondary education, higher education and adult education have been continued, and are thus not integrated into the new system. Their validation practices differ per domain and per educational level, including which of the four phases are focussed on (see Section 3.2).

Is there a validation arrangement in this sector?
General Education (GE)
  • Yes, there are validation arrangements in this sector.
Vocational Education and Training (VET)
  • Yes, there are validation arrangements in this sector.
Higher Education (HE)
  • Yes, there are validation arrangements in this sector.
Continuous Vocational Education and Training (CVET)
  • There are no validation arrangements in this sector.
Adult Learning (AL)
  • Yes, there are validation arrangements in this sector.
Labour Market (LM)
  • B. There is a systematic validation arrangement for some sectors / occupations.
Third sector (TS)
  • C. There are specific projects in this sector – these tend not to be supported by systematic arrangements

In Flanders there are several validation strategies in education and training, according to the educational level, and whether or not a (type of) qualification is attained. It depends on the strategy whether identification, documentation, assessment and certification are present. Some strategies are limited to identification, others also include documentation. Assessment and certification can be present if it serves the aim of the strategy. Assessment is always needed for certification, but certification is not necessarily an outcome, as sometimes the validation arrangements are used for other ends, such as exemption from some parts of a training programme.

In general, the validation strategies in education and training contribute to the flexibility of the Flemish education and training system, and they are all linked to the Flemish Qualifications Framework (FQF). The strategies in secondary and higher education have been in place for more than a decade, and they have been unchanged with regard to the previous report of 2018. The main changes have taken place in adult education since the Decree on validation in 2019.

3.2.1. Secondary education

The exam committee focuses on the assessment and certification phases. Those who wish to obtain the diploma or certificate of secondary education (including IVET) can take an exam in the presence of the Exam Committee (there are no limitations with regard to age). This is possible for a selection of educational programmes offered in secondary education, including General, Technical, Art and Vocational secondary education (ASO, TSO, KSO, BSO). Exams are organised throughout the year. These validation practices in secondary education have been unchanged with regard to the country report of 2018, though the regulation has been updated in 2021.

3.2.2. Higher Education

Validation of prior learning in higher education is defined by the Codex Higher Education (11 October 2013). The process of recognising non-formal and informal learning has been in place in universities and university colleges since September 2005.

This system is decentralised with each association in higher education elaborating their own rules of procedure within the framework set by the Codex Higher Education (see also Chapter 6). The procedures result in a proof of acquired competences (or in Dutch ‘bewijs van bekwaamheid’) which can then lead to the appropriate exemptions/shortened study duration and credit certificates and/or a proof of qualification. It is noted however, that the recognition of competences does not automatically lead to exemptions and is at the discretion of the faculty or department of the higher education institutions. There is no legal guarantee that one association will accept the outcomes of validation awarded by another association, but in practice, however, the certificates of competency are mutually accepted.

The procedure refers to the level descriptors included in article II.141 of the Codex Higher Education and the domain specific learning outcomes laid down by the higher education institutions. The procedure starts often from a portfolio and typically includes other elements such as assessments, structured interviews and behavioural observation.

Standard admission requirements for higher education in Flanders include a diploma of secondary education. There is no standard entrance exam except for medicine, dentistry and veterinary medicine. In order to enrol in the academic Bachelor programmes in the fields of study ‘Audiovisual and Visual Arts’ or Music and Performing Arts’, students must successfully complete the artistic admission test of one of the university colleges (the Schools of Arts).

For those who have not obtained a diploma of secondary education the associations offer a special ‘entrance examination’ (‘toelatingsonderzoek’) for bachelor programmes or an entrance test (‘toelatingsproef’) for graduate programmes (short cycle). If granted, the person can access higher education without a formal secondary education diploma. The outcome of these validation procedures is not a proof of competences, like for example a diploma of secondary education, but rather a recognition that an individual has the potential to succeed in obtaining a higher education programme degree, even though he or she has not finished secondary education. With regard to the entrance examination, all associations use the same standardised test for the bachelor programmes as an important part of their procedure. Candidates can apply just once per academic year. The procedure is free of charge. Since the 2015-2016 academic year, the 5 associations agreed that passing the entrance examination gives access to all bachelor programmes of their higher education institutions with a few exceptions. All associations also developed a joint entrance test for the graduate programmes in 2019.

3.2.3. Adult education

Since the decrees of 2019 there are two types of EVC implementation in adult education. On the one hand there is the unchanged implementation of exemptions, and on the other hand there is the new possibility to obtain a professional qualification through EVC.

The procedure of giving exemptions in centres for adult education was established in the Flemish Decree of 15 June 2007, which defines exemptions linked to the modular organisation of educational programmes. All programmes (i.e. modules) in the centres for adult education are developed based on course profiles approved by the Flemish Government. This implies that all (modular) certificates are mutually interchangeable. The centres for adult education provide an evaluation for each module. The way the exemptions are organised is determined in the rules of procedure of each centre. Exemptions can be granted on the basis of credits for prior learning and/or evaluation of competences.

Since the decrees of 2019, centres for adult education also have EVC procedures that lead to professional qualifications. Centres for adult education can act as a validation body (among others, see Chapter 6) under certain conditions, including using instruments which are developed in line with validation standards and accepting regular quality control (see Chapter 5 and 11). The EVC procedure includes the four successive phases of validation, i.e., identification, documentation, assessment and certification. However, the decree on validation narrows its application to the last two steps (assessment and certification of professional competences), which means that the centres of adult education can each determine their implementation of the identification and documentation phases.

Is there a validation arrangement in this sector?
General Education (GE)
  • Yes, there are validation arrangements in this sector.
Vocational Education and Training (VET)
  • Yes, there are validation arrangements in this sector.
Higher Education (HE)
  • Yes, there are validation arrangements in this sector.
Continuous Vocational Education and Training (CVET)
  • There are no validation arrangements in this sector.
Adult Learning (AL)
  • Yes, there are validation arrangements in this sector.
Labour Market (LM)
  • B. There is a systematic validation arrangement for some sectors / occupations.
Third sector (TS)
  • C. There are specific projects in this sector – these tend not to be supported by systematic arrangements

The labour market has different procedures to validate informal and non-formal learning. The first arrangement is the oldest one, established in 2004. It aims at the recognition of non-formal and informal learning through the ‘Certificate of Work Experience’ (‘Ervaringsbewijs’) created by a decree approved on 30 April 2004. In short, people can receive a certificate of work experience if they demonstrate that they have acquired the skills needed to perform an occupation. The certificate of work experience is based on standards, which are developed by the SERV (social economic council of Flanders) in collaboration with the sectoral funds involved and VDAB, the public employment service of Flanders (see Section 5). The standards are used in a test situation to assess whether people have the required competences. If they pass the test, they receive a certificate of work experience, granted by the Flemish government. The organisations assessing applicants are recognised centrally by the Minister of Work after they have fulfilled a procedure. These rules are defined in the decision of the Flemish Government in implementing the Decree of 30/4/2004.

Since the decrees of 2019, the above validation arrangement has been gradually converted to the new procedure of EVC for professional qualifications. Most certificates of Work Experience have been converted save one (see Chapter 5). Public as well as private education and training providers can act as a validation body. Thus, training providers of the labour market can assess and qualify candidates under the same conditions as the public centres of adult education (see Chapter 5 and 11). The EVC procedure includes the four successive phases of validation, i.e. identification, documentation, assessment and certification. However, as stated above, the validation bodies can each determine their implementation of the identification and documentation phases, but not for the assessment and certification phase.

Next to the above two validation arrangements, the sectoral funds organise sectoral tests which may lead to a certification. Though these tests are based on the same competences as the FQF, they are not linked to the FQF and are usually the end of a training. However, the decrees make it possible for the sectoral funds to transform these tests into an accredited EVC instrument (see Chapter 5) and become an accredited validation body.

Lastly, in 2023 the VDAB will start an experiment ‘Leerjobs’ with funds by the European Social Fund Agency (Europa WSE) to allow unqualified young jobseekers to follow a work-based program which integrates EVC for professional qualifications (with respect to receiving qualifications on the basis of an EVC assessment). The VDAB includes partners such as SYNTRUM and SYNTRA vzw (education and training providers focussing on entrepreneurship and labour market) and sectors for this project.

Is there a validation arrangement in this sector?
General Education (GE)
  • Yes, there are validation arrangements in this sector.
Vocational Education and Training (VET)
  • Yes, there are validation arrangements in this sector.
Higher Education (HE)
  • Yes, there are validation arrangements in this sector.
Continuous Vocational Education and Training (CVET)
  • There are no validation arrangements in this sector.
Adult Learning (AL)
  • Yes, there are validation arrangements in this sector.
Labour Market (LM)
  • B. There is a systematic validation arrangement for some sectors / occupations.
Third sector (TS)
  • C. There are specific projects in this sector – these tend not to be supported by systematic arrangements

As young people and adults develop a variety of competences through volunteering and courses, the third sector also offers arrangements of validation of non-formal and informal learning. However, these arrangements stand on their own and are hardly integrated into the procedures of the other sectors.

Sports and the Flemish School for Coach Education

Sport Vlaanderen is the sport agency of the Flemish government and has been part of the policy domain Culture, Youth, Media and Sports since 2006. The Flemish School for Coach Education (VTS) is the institution coordinating the cooperation between Sport Vlaanderen, the Flemish universities and higher education colleges providing an education and training programme in physical education and the Flemish Sports Federation. This institution created a validation guide in March 2009 that describes the procedure that applicants have to go through for validation of prior learning. This validation guide was updated in 2017 and 2021 and will be updated again in 2023 because of changes in the model of coach education. During the update process in 2017, the four stages of validation (identification, documentation, assessment and certification) were included in the procedure. This procedure is independent of other policy initiatives for the moment because of the very low number (less than 10 each year) of people starting a procedure.

There is however no legal base for validation in the sports sector. The current validation procedure was developed in 2009 to respond to the demand for exemptions. Applicants who have successfully gone through the validation procedure can obtain either an exemption for a course or training programme or a full exemption which means that a proof of competences equal to a VTS qualification is awarded. Currently, it is emphasised by the VTS that the level of competences required to obtain a diploma is similar between the different sports.

The socio-cultural and youth sector

As stipulated in the report of 2018, in the cultural and youth sectors the focus is only on validation in the sense of ‘identification’ and ‘documentation’ and less so on ‘assessment’ and ‘certification’. Overall though, certificates issued to participants in these types of learning or training activities are in general known as ‘certificates of participation’, which are mainly based on self-assessment practices rather than on institutional or formal assessments. Organisations can define and describe the competences of their training initiatives or of their volunteers by means of a step-by-step plan.

Youth work is an area where non-formal and informal learning often takes place and where this type of learning could lead to a qualification on the NQF. Nevertheless, there is no link between youth work in Flanders and NQF. Given the sector’s concerns that a higher degree of formalisation could undermine the voluntary nature of activity, there is no strong support in the youth sector for developing formal qualifications for voluntary youth workers. However, since October 2015, there is a specific legal agreement with regard to the attestation of training courses for youth workers, delivered by the Department of Culture, Youth, Sports and Media (Youth). The validation of competences acquired through courses including apprenticeships, based on competence profiles, leads to the award of certificates. This new system was evaluated at the end of 2018 by an academic institution. The evaluation led to minor amendments to the legislation for there seemed to be no need for fundamental adjustments.

The certificates in this sector are mainly acquired through training and not through validation exclusively. They only focus on the identification and possibly the documentation phase. They do not go through an assessment and certification phase as in the other validation arrangements. As a consequence, these certificates are not considered as outcomes of validation in this report.

Are the reference points or standards used for validation the same to those used in the formal education system?
General Education (GE)
  • A. They are exactly the same
Vocational Education and Training (VET)
  • A. They are exactly the same
Higher Education (HE)
  • A. They are exactly the same
Continuous Vocational Education and Training (CVET)
  • F. Information not available
Adult Learning (AL)
  • A. They are exactly the same
Labour Market (LM)
  • A. They are exactly the same
Third sector (TS)
  • A. They are exactly the same
Is it possible, by looking at the certificates generally issued in this sector, to know whether they have been obtained through validation?
General Education (GE)
  • C. Yes, because of other differences
Vocational Education and Training (VET)
  • C. Yes, because of other differences
Higher Education (HE)
  • A. Yes, because of differences in the way grades are presented
  • F. Information not available
Continuous Vocational Education and Training (CVET)
  • F. Information not available
Adult Learning (AL)
  • C. Yes, because of other differences
  • F. Information not available
Labour Market (LM)
  • F. Information not available
Third sector (TS)
  • F. Information not available

In Flanders, both educational and professional qualifications are used in education to shape study programmes, and since the decrees of 2019 specific EVC standards have been developed and used for the validation of informal and non-formal learning in centres for adult education and accredited validation bodies of the labour market.

If validation arrangements are used to obtain exemptions and shorten the programmes for the learner, the educational and professional qualifications are only indirectly used since they shape the study programmes. In those cases, the educational institution will check whether the learner is eligible to be exempted from certain courses or assignments. The educational institution will follow its own rules and procedures.

In the wake of the decrees of 2019 fifteen EVC trajectories are operational, where a candidate can subscribe in a programme. For these trajectories EVC standards have been developed with the sole purpose of validating informal and non-formal learning, and thus not for education or training. Based on a professional qualification, a unique validation standard is developed. A standard includes the most appropriate methods for assessing the competences of the professional qualification, the situations addressed in the assessment, relevant infrastructure and materials, an indication of assessment duration, the certificate that is delivered and finally general quality indications for the assessment. In the development of validation standards, a catalogue of assessment methods is used for the choice of assessment methods. The EVC standards are publicly published on a website.

AHOVOKS coordinates the creation of validation standards. A development committee will be established for each validation standard or cluster of validation standards. This committee is made up of education and training providers, sectors or community organisations. Before approval, the validation standard is advised by members of the inspection authorities (Educational inspectorate and Flemish Social Inspection) and finally adopted by the ministers of Work and Education. At the moment the Flemish government plans to expand the list of EVC standards with at least twenty new EVC standards.

However, the validation standard is not what is ultimately used by the validation bodies. They have to use approved validation instruments, which is a concrete description of the tests. The validation instruments have to be based on the validation standards, and the development of the instrument is the responsibility of the prospective validation body or bodies, for which AHOVOKS offers a set of templates. Once the validation instrument has been developed, AHOVOKS will test it against a number of criteria. There will be a verification as to whether the validation instrument corresponds to the professional qualification and to the validation standard. Once they are checked, the instruments can be shared and used by all validation bodies assessing the same qualification. These instruments are not published on a website as it discloses details of the assessments.

The certificate of work experience is based on so-called “standards”, but these are not linked to the FQF. The social partners give their advice on the professions for which a certificate of work experience is relevant (and needs to be included). It is based on the competences related to a certain profession (as described by sectoral funds and employers), no matter where one has achieved those competences. Therefore, professional competence profiles are translated into standards. Up till 2018 the SERV (Flanders’ Social and Economic Committee) was responsible for the development of the standards. In 2018, by means of a new decree, this responsibility was handed over to VDAB, the public employment service of Flanders, advised by SERV and the social partners. Due to its close link to the labour market, the value of these certificates is mainly supported by employers. At the moment the certificate of work experience is only possible for one profession ‘supervisor/trainer’. Since the decrees of 2019 this validation arrangement has been converted to EVC for professional qualifications based on the EVC standards. However, this validation arrangement remains an option for the labour market when there is no professional qualification in place, which is the case for the ‘supervisor/trainer’.

The validation procedures in the sports sector are not based on standards as described above. They follow their model of coach education.

How would you rate the level of involvement of the following stakeholders in the implementation of validation?
General Education (GE)
  • A. Governmental organisations (including government agencies) are very much involved
  • B. Trade unions are not involved at all
  • C. Employers are not at all involved
  • D. Education and training institutions (including in-company training divisions) are not at all involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services are not at all involved
Vocational Education and Training (VET)
  • A. Governmental organisations (including government agencies) are very much involved
  • B. Trade unions are not involved at all
  • C. Employers are not at all involved
  • D. Education and training institutions (including in-company training divisions) are not at all involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services are not at all involved
Higher Education (HE)
  • A. Governmental organisations (including government agencies) -info not available
  • B. Trade unions are not involved at all
  • C. Employers are not at all involved
  • D. Education and training institutions (including in-company training divisions) are very much involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services are not at all involved
Continuous Vocational Education and Training (CVET)
  • A. Governmental organisations (including government agencies) -info not available
  • B. Trade unions - info not available
  • C. Employers - info not available
  • D. Education and training institutions (including in-company training divisions)- info not available
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations)- info not available
  • F. Private and public employment services - info not avaliable
Adult Learning (AL)
  • A. Governmental organisations (including government agencies) -info not available
  • B. Trade unions are somewhat involved
  • C. Employers are slightly involved
  • D. Education and training institutions (including in-company training divisions) are very much involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services
Labour Market (LM)
  • A. Governmental organisations (including government agencies) -info not available
  • B. Trade unions are somewhat involved
  • C. Employers are slightly involved
  • D. Education and training institutions (including in-company training divisions) are moderately involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services are very much involved
Third sector (TS)
  • A. Governmental organisations (including government agencies) -info not available
  • B. Trade unions are not at all involved
  • C. Employers are not at all involved
  • D. Education and training institutions (including in-company training divisions) are moderately involved
  • E. Third sector organisations (civil society organisations, youth (work) organisations, volunteer organisations) are not at all involved
  • F. Private and public employment services are not at all involved
  • Agency for childcare
  • AHOVOKS
  • Department of Culture, Youth, Media and Sports
  • Department of Education and Training
  • Sport Vlaanderen
  • Various University Associations
  • VDAB

Since the new validation system of 2019, the Flemish government has undertaken information and promotional activities, albeit still limited due to the transformation of the system and the fact that the range of possible programmes is narrow at the moment. A much needed awareness-raising campaign on validation and its relevance for lifelong learning is planned in the near future, but at the moment the outreach initiatives focus on websites and databases.

AHOVOKS has taken the lead in developing a general website on validation in Flanders (www.vlaanderen.be/evc), which includes the different validation arrangements of the educational and work sector. The website currently has pages dedicated to potential candidates and to organisations who wish to become a validation body. The pages for the candidates include information on validation in general and it redirects candidates to the websites of the different validation arrangements. It focusses, however, on the new validation system, namely EVC for professional qualifications. It includes a video to explain the new validation system and it provides information on each programme. Currently, AHOVOKS is working on dedicated pages for stakeholders who may guide potential candidates towards validation, e.g. career counsellors, educational counsellors, organisations who work with specific target groups, companies.

Linked to this website, AHOVOKS also created a public database (register van beroepskwalificerende trajecten) for EVC for professional qualifications. It includes all the validation bodies and their contact details, their locations, the different programmes, and a link to the professional qualifications. It can be used by candidates and the different stakeholders.

The other agencies and departments also invested in promotional activities for validation. For instance, VDAB has dedicated pages on EVC (https://www.vdab.be/laat-je-ervaring-erkennen) and actively informs its stakeholders and jobseekers of the validation possibilities. The department of work and social economy informs candidates (EVC-ervaringsbewijs | Vlaanderen.be) and potential validation bodies through a website and webinars (Beroepskwalificerende trajecten | Vlaanderen.be). And the department of education and training refers to different validation arrangements on its website (https://www.onderwijskiezer.be).

Besides these general websites and databases, individual institutions often, but not always, have their own websites on validation, sometimes accompanied by promotional activities during events or information sessions.

Is there provision for information and guidance to candidates in this sector?
General Education (GE)
  • B. Yes, but it is not a requirement
Vocational Education and Training (VET)
  • B. Yes, but it is not a requirement
Higher Education (HE)
  • B. Yes, but it is not a requirement
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • B. Yes, but it is not a requirement
Labour Market (LM)
  • B. Yes, but it is not a requirement
Third sector (TS)
  • B. Yes, but it is not a requirement
What does career guidance in connection to the validation process entail? Career guidance services:
General Education (GE)
  • A. Provide information and advice on validation opportunities to any candidate
  • E. Provide mentoring (offering individuals and groups support to help them overcome personal barriers and realise their potential for validation)
Vocational Education and Training (VET)
  • A. Provide information and advice on validation opportunities to any candidate
  • E. Provide mentoring (offering individuals and groups support to help them overcome personal barriers and realise their potential for validation)
Higher Education (HE)
  • A. Provide information and advice on validation opportunities to any candidate
  • B. Screen candidates for non-formal/informal skills (e.g. skills audits) and refer them to validation services
  • C. Provide counselling to help individuals to discover, clarify, assess and understand their own experience and explore available alternatives and strategies for validation
  • G. Follow up with individuals after guidance interventions to assess if further guidance is needed and of what type, etc.
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • A. Provide information and advice on validation opportunities to any candidate
  • B. Screen candidates for non-formal/informal skills (e.g. skills audits) and refer them to validation services
  • C. Provide counselling to help individuals to discover, clarify, assess and understand their own experience and explore available alternatives and strategies for validation
  • E. Provide mentoring (offering individuals and groups support to help them overcome personal barriers and realise their potential for validation)
  • G. Follow up with individuals after guidance interventions to assess if further guidance is needed and of what type, etc.
Labour Market (LM)
  • A. Provide information and advice on validation opportunities to any candidate
  • B. Screen candidates for non-formal/informal skills (e.g. skills audits) and refer them to validation services
  • C. Provide counselling to help individuals to discover, clarify, assess and understand their own experience and explore available alternatives and strategies for validation
  • E. Provide mentoring (offering individuals and groups support to help them overcome personal barriers and realise their potential for validation)
  • G. Follow up with individuals after guidance interventions to assess if further guidance is needed and of what type, etc.
Third sector (TS)
  • A. Provide information and advice on validation opportunities to any candidate
  • B. Screen candidates for non-formal/informal skills (e.g. skills audits) and refer them to validation services
  • G. Follow up with individuals after guidance interventions to assess if further guidance is needed and of what type, etc.

In Flanders, the provision of information, advice and guidance on validation is decentralised and offered by different institutions across and within the three sectors. As stated in the previous section, information on validation is provided by several stakeholders through websites, but once candidates have signed-up for a validation arrangement, the different institutions may use platforms, telephone, mail, face-to-face interviews, video’s, information sessions, (digital) pamphlets, and even a chatbot to inform candidates about the different aspects of the validation process. These aspects can cover all or a set of the aspects proposed in the European guidelines for validation, namely:

  • existing alternative validation forms or training available;
  • timelines for validation;
  • costs;
  • procedure;
  • forms of evidence of learning outcomes;
  • presentation of evidence;
  • requirements for evidence;
  • standards to be applied;
  • assessment and how best to approach the process;
  • support available;
  • appeal procedures;
  • results and outcomes of the validation process.

With regard to advice and guidance, the VDAB (PES) actively informs, advises and guides possible candidates, mostly jobseekers, towards validation arrangements. Sectoral funds and leerwinkels (local educational counsellors) also direct candidates towards the different validation arrangements. For the domain of childcare pools of mentors guide applicants through either education or validation arrangements to acquire their qualification (see also Section 9.1.1). And migrants may be directed to validation arrangements by NARIC (an organisation which recognises foreign qualifications).

But other than the above examples, it is often the institutions themselves (e.g. in higher education, centres for adult education, VTS) who direct candidates towards their validation arrangements when it becomes clear that a person is eligible for the procedure. It is the institutions which are responsible for the provision of information, advice and guidance.

In the following sections, more information on the provision of information, advice and guidance is given per validation arrangement where possible.

Exam committee

The exam committee has a website (www.examencommissiesecundaironderwijs.be) with clear instructions about the regulations and process of this validation arrangement. It has created a platform for candidates where candidates can register, find information and support, and collect their obtained qualifications. Giving information and guidance is done by means of the website, the platform, short video’s, an info session, course fiches and the possibility to call an assistant. Specific measures are taken to support candidates with issues such as dyslexia or concentration issues. There are, however, no dedicated guidance practitioners who help plan the programme or who run through the feedback and discuss the different options after the assessments. The exam committee does give the option to check the evaluated tests at the exam centre in case a candidate fails an exam.

Higher education

In the higher education sector, validation is part of the information and orientation process that is carried out by each education institution. Basic information is available on the associations' websites, including study guides and specific guides on validation edited by the institutions, and also on the website of the Flemish Department of Education and Training. Experienced staff guides applicants during the four or five phases of the process (see also Chapter 10), namely:

  1. Information and guidance;
  2. Identification of the elements of competences gained through experience;
  3. Assessment;
  4. Certification;
  5. Follow-up.

In some cases, guidance practitioners give advice on whether or not assessment is feasible on the basis of screening instruments. Most guidance practitioners coach the candidates in preparing for the assessment, in drawing up a portfolio or giving advice on future steps during the follow-up phase. The follow-up phase may also include information and guidance on appeal procedures.

EVC for professional qualifications

The test centres follow the four phases of identification, documentation, assessment and certification. Across the four phases, several steps can be followed (see Figure 1), though some test centres skip certain steps or combine different steps into one:

  1. Sign-up
  2. Information
  3. Screening
  4. Advice
  5. Registration for assessment
  6. Run-up to assessment
  7. Assessment
  8. Aftercare

Depending on the test centra, the programme and the target groups, the guidance of the applicants through the different steps may differ, including which instruments and methods are used. Currently, AHOVOKS is working on tools to support the guidance at the test centres.

Figure 1 Guidance in the different phases and steps in EVC for professional qualifications

Image
Belgium-FL 2023 - 1

Sports sector

The information about the validation arrangement is easily available, both publicly via the website, chatbots, requests per email or phone, etc. Guidance through the seven steps (see Section 10.1) is offered through email, telephone, digital meetings, etc. The partner organisation, namely the sports federation, plays an important role, because it can guide the applicant to the right role in the sports club.

Overall, the main validation practitioners in Flanders are assessors, who are often the lecturers or internal experts of the different organisations.

In higher education, in most cases, the assessment is carried out by a jury of at least two assessors, unless the procedure is completely standardised (e.g. a test with no open-ended questions). The organisation and appointment of juries/assessors varies depending on the associations, the institutions involved and/or the study programme. The assessors are mainly internal experts, but sometimes external experts are part of the jury as well. Some associations make use of guidance and counselling practitioners.

In adult education, validation of learning is the responsibility of the staff working in the adult education centres, namely the lecturers of the centres for adult education. Similar to the validation bodies for EVC of professional qualifications of the work sector, the centres of adult education have dedicated assessors, who may also function as guidance practitioners. There is, however, the agreement that one candidate cannot have the same staff member as assessor and guidance practitioner. The latter agreement was adopted from the legislation developed for the work experience certificate, for which dedicated assessors are necessary as well. The composition of the jury depends on the programme. This is similar for validation bodies from the educational and work sector.

The Exam Commission for secondary education consists of professionals dedicated to all aspects of the validation arrangement (teachers, department coordinators for example).

For validation in the sports sector, there is a group of assessors of internal and external experts. As a rule of thumb, experienced assessors are involved as much as possible to ensure consistent implementation of the assessments.

Is there training for staff involved in the provision of information and guidance ? (answer by guidance practitioner)
General Education (GE)
  • A. Yes
Vocational Education and Training (VET)
  • A. Yes
Higher Education (HE)
  • A. Yes
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • B. No
Labour Market (LM)
  • A. Yes
Third sector (TS)
  • B. No
Is there training for staff involved in the assessment for validation? (answer by assessor)
General Education (GE)
  • A. Yes
Vocational Education and Training (VET)
  • A. Yes
Higher Education (HE)
  • A. Yes
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • A. Yes
Labour Market (LM)
  • A. Yes
Third sector (TS)
  • B. No

In general, each provider of validation arrangements is responsible for its own training and support for validation practitioners. Except for the work experience certificate, there is no legal framework for professionalising validation practitioners. Most higher education associations organise training for assessors, which is mostly in-house training and sometimes external. In the centres of adult education and the other validation bodies of work the assessors generally have taken a training, but this is often not the case for the guidance practitioners. In sports there is no specific training for assessors.

The legislation concerning ‘the Certificate of Work Experience’ (‘Ervaringsbewijs’) obliges assessment centres to organise training for their employees who offer guidance and for their assessors, even though the system is phasing out in favour of EVC for professional qualifications. Each assessor receives a training, including a profession-specific training on the use of the tools and procedures for validation.

For organisations from the work sector to become a validation body for EVC for professional qualifications, there is the general rule that staff members need to have the requested experience and should be supported by guidance and training. This aspect is, however, not one of the criteria checked during the quality control, nor during the check for accreditation for a specific EVC programme (see Chapter 6 and 11).

Are there mandatory (imposed) requirements (in terms of qualifications, experience, training etc) for guidance practitioners involved in validation in this sector?
General Education (GE)
  • E. No mandatory requirements imposed
Vocational Education and Training (VET)
  • E. No mandatory requirements imposed
Higher Education (HE)
  • E. No mandatory requirements imposed
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • E. No mandatory requirements imposed
Labour Market (LM)
  • E. No mandatory requirements imposed
Third sector (TS)
  • E. No mandatory requirements imposed
Are there mandatory (imposed) requirements (in terms of qualifications, experience, training etc) for assessors involved in validation in this sector?
General Education (GE)
  • E. No mandatory requirements imposed
Vocational Education and Training (VET)
  • E. No mandatory requirements imposed
Higher Education (HE)
  • E. No mandatory requirements imposed
Continuous Vocational Education and Training (CVET) No reported validation arrangement
Adult Learning (AL)
  • E. No mandatory requirements imposed
Labour Market (LM)
  • E. No mandatory requirements imposed
Third sector (TS)
  • E. No mandatory requirements imposed

Similar to 2018, no specific qualifications are required by the government for the professionals working as assessors or guidance counsellors. It is up to the organisations providing validation to define the required profile, experience etc. An exception is the work experience certificate, where the law decree 30/4/2004 and decision of the Flemish government 23/09/2005 determine that validation assessors must be evaluation experts (i.e. they must have a minimum of one year’s experience in assessment and must be an expert in the occupation they are assessing).

What is/are the main source(s) of funding for validation in this sector?
General Education (GE)
  • B. National Public funding - including tax rebates
  • F. Individuals
Vocational Education and Training (VET)
  • B. National Public funding - including tax rebates
  • F. Individuals
Higher Education (HE)
  • B. National Public funding - including tax rebates
  • F. Individuals
  • I. Information not available
Continuous Vocational Education and Training (CVET)
  • I. Information not available
Adult Learning (AL)
  • B. National Public funding - including tax rebates
  • F. Individuals
  • I. Information not available
Labour Market (LM)
  • B. National Public funding - including tax rebates
  • F. Individuals
  • I. Information not available
Third sector (TS)
  • F. Individuals
  • I. Information not available

9.1.1. Funding

Similar to the situation in 2018 is that funding arrangements are not for validation specifically and that they are diverse. The decree on validation has not changed this situation. The Secondary Exam Committee is funded by the government as it is a service provided by the government. The adult and higher education training institutions have to bear the various costs of validation with regard to exemptions, together with individuals who also bear some of the associated costs. There is no earmarked funding from the government.

The centres for adult education are financed for EVC of professional qualifications in case there is an assessment, but not when an applicant stops the EVC programme after the information or documentation phase. Validation bodies can (from different sectors) also make use of project funds for the development of EVC instruments. Thus, stakeholders in the educational sector feel that on the one hand validation is promoted but that on the other hand it is not, or not adequately, financially supported, which affects its promotion at institutional level. Moreover, there is the concern that the reimbursement for validation bodies does not cover the actual costs (VLOR, 2019), which might demotivate actors from the work sector to become a validation body (SERV, 2019).

In the work sector, the certificates for work experience are now funded by VDAB instead of Europa WSE (ESF), which has changed with regard to the report of 2018. The accredited assessment centres receive on average a reimbursement of EUR 1000 to assess the competences of the applicant. Practical, sectoral tests are still financed by the sectoral training funds. The new experiment of ‘leerjobs’ is funded by Europa WSE.

In the third sector no specific funding schemes for validation arrangements are available.

There is a specific funding issued by the Flemish agency of care to promote and support the qualification of unqualified employers of childcare places. It funds pools of mentors who guide the applicants through either education or validation arrangements to acquire their qualification, which will be mandatory by law by 2024.

9.1.2. Costs

Most providers of validation procedures do not charge for giving general information or discussing with the applicant if a validation procedure is what the applicant needs. Only when the applicant decides to go through with the procedure, a fee is asked.

In the educational sector

Applicants who wish to register for a validation arrangement of the exam committee pay a fee of EUR 38 per grade per programme. This cost is indexed.

For higher education the associations are responsible for recognition and assessment. The maximum fees that can be charged to individuals are stated by law. The cost for the assessment varies. The associations calculate and charge different prices for a validation procedure, taking into account the size of the assessment. Most associations charge EUR 335 for recognition of all competences for a graduate’s programme, EUR 590 for a bachelor’s programme and EUR 770 for a master’s programme with underlying bachelor’s degree. For a master’s programme with a relevant bachelor’s degree the fees vary between EUR 230 and EUR 350. It is also possible to follow an arrangement for the recognition of separate competences or clusters of competences. In that case there is a minimum fee ranging between EUR 50 and EUR 155, with either a fixed price per study point, ranges of study points, or per assessment method.

In the adult education sector, no fee is required for validation through exemptions. The adult education centres use their own resources.

EVC for professional qualifications

The decree on validation stipulates that the applicants have to pay a cost which is indexed yearly. At the moment the cost is EUR 141 per EVC programme. The cost is reduced for partial qualifications. The cost is the same whether the applicant follows the EVC programme at a centre of adult education or another validation body. In case the applicant is a job seeker, the VDAB (previously ESF) will pay the cost to the validation body for dedicated EVC programmes. In reality it happens that employers or temporary employment agencies pay the cost for the applicant. There are also reductions for specific target groups such as the unemployed, migrants or refugees.

In the work sector

Assessment centres for Work experience certificates provide the validation services to individuals for free. Only for the practical test might a small charge be made by the centre, never more than EUR 100, but only when the applicant is not a jobseeker.

In the sports sector

Just as in the report of 2018, the VTS does not have a specific budget set aside for costs related to providing validation since these costs can be quite variable and based on demand. The administration costs relating to a validation procedure at the VTS are EUR 180. If it is decided that the applicant can start an assessment, then the following costs apply:

  • Initiator: EUR 250
  • Instructor: EUR 400
  • Trainer C: to be defined
  • Trainer B: EUR 650
  • Trainer A: EUR 1 000
Since 2018, has the number of individuals starting validation procedures/ applying for validation in this sector...
General Education (GE)
  • B. Remained the same
Vocational Education and Training (VET)
  • B. Remained the same
Higher Education (HE)
  • B. Remained the same
Continuous Vocational Education and Training (CVET)
  • F. Information not available in the country
Adult Learning (AL)
  • D. Not applicable
Labour Market (LM)
  • D. Not applicable
Third sector (TS)
  • C. Decreased

In general, validation bodies do not collect data about the age, gender, citizenship status or target group of candidates. It is not demanded by the coordinating departments or agencies, thus the policy with regard to collecting and monitoring this data is left to individual organisations and institutions. In case the validation bodies depend on the funding for specific groups, e.g. jobseekers, they will collect this data and communicate it to the relevant departments or agencies.

The number of applicants per arrangement or organisation is often too small to either collect or analyse the distribution according to different users. The exam committee is one of the examples which does collect data on its users, and which has a larger dataset. Their dataset shows an equal distribution of gender across the participation rates between 2017 and 2021. Most candidates are between 17 and 24 years old, and the share of 55+ is rather small. According to a survey of 2021, participants of the exam committee have different reasons to follow this validation arrangement. A large share is because they did not obtain their diploma of secondary education, but there is an increasing number of participants who has chosen home schooling for ideological, physical or psychological reasons. Another new trend to choose this arrangement is because of flexible trajectories at school (for different reasons) .

There are no generalised procedures for the validation of disadvantage groups, other than the reductions on the fee for certain groups of applicants, such as migrants, refugees, or jobseekers. Consequently, there is no or little data available on disadvantaged groups for validation.

There are, however, initiatives in some of the higher education associations to either adapt the validation procedures or provide extra support for, for instance, foreign students or migrants. The guidance practitioners for EVC for professional qualifications also try to provide extra support when needed, but the Decree on common quality framework states that the validation should be done in Dutch, which makes the arrangements difficult for these groups.

Are there any nationally/ regionally standardised tools/ templates (e.g. online tools, portfolio templates, etc.) to be used in validation procedures in this sector?
General Education (GE)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
Vocational Education and Training (VET)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
Higher Education (HE)
  • E. No
  • G. Information not available
Continuous Vocational Education and Training (CVET)
  • G. Information not available
Adult Learning (AL)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
  • G. Information not available
Labour Market (LM)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
  • G. Information not available
Third sector (TS)
  • E. No
  • G. Information not available

The methods used and the validation process in the different sectors providing validation is broadly the same as described in the 2018 report. Overall, a validation procedure may consist of four phases:

  1. identifying an individual’s competences;
  2. documenting these competences;
  3. assessing an individual’s competences on the basis of evidence;
  4. awarding a certification on the basis of the assessment.

On the whole, most validation arrangements in Flanders focus on assessing an individual’s competences, which is often by comparing it to a type of standard. Awarding a certification is often the case, but not for all arrangements. The phases of identifying and documenting competences are not always as clear cut, as documentation may also lead to identification. Moreover, the assessment phase may incorporate the identification and documentation phase in the form of a portfolio, for instance.

The table below provides an overview of the most common methods used by assessment centres at the different stages of the validation process. Darker shades of blue are used to highlight which methods seem to be the most used for the different stages of validation.

Table 10.1 Most commonly used methods by the validation bodies per phase

Identification

Documentation

Assessment

Declarative methods

Interview

Observation

Portfolio method

Simulation and evidence extracted from work

Tests and examinations

Exam committee

The exam committee focuses on the assessment and certification phases. It uses different types of exams to assess the competences of the candidates, namely written, digital exams, oral exams (for languages for instance), or practical exams.

Higher education

As reported in the EU inventory report, in the higher education sector, several methods can be used (alone or combined) (Codex Higher Education Art. II. 234; OECD, 2008):

  • A structured interview in which the knowledge of the applicant is assessed;
  • Direct observation of behaviour or products/realisations;
  • Evaluation based on documentation (collected information and achievements);
  • Evaluation based on the interpretation of facts or statements referring to theoretical schemes;
  • Portfolios.

The five associations have set up a recognition service and defined their procedures (these are developed at the level of the institution for their own programmes). They are not restricted to establish their own arrangements (centralised or decentralised organisation, application receivable all year round or at fixed periods, etc.). They have to respect two restrictions introduced into the Codex Higher Education: to define a regulation, offering methodological and procedural guarantees to the candidate and to respect minimum rules concerning standards, methodology, procedures and quality assurance. All associations propose a four or five phase procedure (see Section 7.2).

The methods of identification of learning outcomes are common and are used according to various configurations: structured interview, observation in situations, collection of information and evidence, interpretation of data, portfolio. The decision essentially is based on the following assessment criteria:

  • authenticity (is the evidence a proof of the applicant’s performance?);
  • topicality (does the evidence reflect the applicant's current competence level?);
  • relevance (is the evidence sufficiently matched with training courses?);
  • quantity (does the evidence refer to a sufficiently long period of experience?);
  • and variety of contexts (does the evidence refer to more than one context?).

Exemptions in adult education

The assessment of competences for the granting of exemptions are the exclusive competence of the centres for adult education. Different validation procedures and techniques can be used in different centres. Though, some centres offering the same programmes have cooperated towards more standardisation in validation procedures and techniques.

EVC for professional qualifications

Since the decree on validation in 2019 validation bodies from the educational and work sector implement the same procedures for identical programmes. These were partly inspired by the methods used for the work experience certificate. The methods are prescribed in the EVC standards and these are concretised in the EVC instruments. Test centres may deviate from the standards in the EVC instruments if motivated properly. The test centres follow the four phases (see also Section 7.2) but with a focus on assessment and certification.

Assessments generally target observations in an authentic work context, but they can be simulated if needed. The observations are complemented with practice-oriented declarative methods and tests. The tests can be written multiple choice tests, tests based on actual cases, or interviews.

Sports sector

As reported in the report of 2018, the validation procedure provided by the VTS (started in 2009) still consists of seven phases which are the following:

Preparation: during this phase the applicant is expected to check whether s/he fulfils admission requirements and whether his or her competences correspond to those in the ‘catalogue programme grids VTS’.

  1. Application.
  2. Registration and start of the validation procedure.
  3. Composition of the portfolio.
  4. Receptivity tests: after receipt of the portfolio the pedagogical division of the VTS checks on the basis of a guide whether the applicant is eligible to continue the rest of the procedure. If the application is deemed eligible, s/he is invited to undertake a competence interview and a control test.
  5. Competence assessment on the basis of the above results.
  6. Feedback on the decision with the applicant.
Are there any nationally/ regionally standardised tools/ templates (e.g. online tools, portfolio templates, etc.) to be used in validation procedures in this sector?
General Education (GE)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
Vocational Education and Training (VET)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
Higher Education (HE)
  • E. No
  • G. Information not available
Continuous Vocational Education and Training (CVET)
  • G. Information not available
Adult Learning (AL)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
  • G. Information not available
Labour Market (LM)
  • A. Yes, nationally standardised ICT tools
  • C. Yes, nationally standardised tools that are not ICT based
  • G. Information not available
Third sector (TS)
  • E. No
  • G. Information not available

In Flanders the LED database is used to register and keep track of the qualifications of individuals. It includes validation outcomes whenever the outcome is a qualification, independent of which sector it is from. However, the qualifications of the third sector are not included. Individuals may consult the LED for their own qualifications. Employers may use LED to know whether a qualification is trustworthy, and the government can use the aggregated data to support its policy.

Across the different validation bodies ICT-based initiatives are used to support validation during the four phases. Guidance practitioners and assessors can use digitalised instruments, such as surveys, portfolio’s, e-learning paths, online tests etc. And several test centres use platforms or databases to streamline administration and to inform the candidates about the processes. For instance, the exam committee uses a digital platform where candidates can register and obtain their qualifications. It is also a means to inform and support the candidates. One of the associations of higher education is also working on a similar digital platform. For EVC for professional qualifications there is a database with all the EVC instruments for the test centres.

However, the use of these digital instruments depends on the digital literacy of the candidates, and in some cases the practitioners. In general, validation practitioners handle these digital instruments flexibly, and will turn to non-digital instruments (e.g. face-to-face interviews and paper) where possible (Kimps et al., 2022). In some cases, the validation body may decide not to implement ICT instruments in case the costs of it are too high in relation to the number of applicants.

Is there a quality assurance framework (QAF) in place in this sector? Either exclusive for this sector or as a result of the sector being covered by a more general QAF.
General Education (GE)
  • B. Yes, general QAFs apply to validation
Vocational Education and Training (VET)
  • B. Yes, general QAFs apply to validation
Higher Education (HE)
  • B. Yes, general QAFs apply to validation
Continuous Vocational Education and Training (CVET)
  • F. Information not available
Adult Learning (AL)
  • B. Yes, general QAFs apply to validation
Labour Market (LM)
  • B. Yes, general QAFs apply to validation
Third sector (TS)
  • C. No, but there are quality codes or guidelines in place.

The main body in Flanders overseeing quality assurance for validation pathways leading to professional qualifications (as included in the NQF) is AHOVOKS. It coordinates the development of EVC standards and tests the quality of EVC instruments, two important means to assure quality in EVC for professional qualifications. Moreover, the agency has made available a self-assessment instrument to help organisations of all kinds to assess the quality of their validation procedures and a set of templates to support organisations in the implementation of validation.

Since the Decree of the common quality framework in 2019 the quality assurance agency has taken great steps towards integration between the sectors of educations and work. The quality control of the validation programmes depends on the validation body linked to the Common Quality Framework. If a validation body is a centre for adult education, the external quality control will be carried out by the Education Inspectorate. Public or private organisations, with recognised trajectories by the Department of Work and Social economy, will be audited by the Flemish Social Inspection (AHOVOKS, forthcoming). Each inspection body uses its own quality framework. To improve the integration and stimulate equality the Flemish Social Inspection works together with Education Inspectorate for trajectories in the labour market sector. This was mandatory according to the decree for the first three years, but they have decided to continue the collaboration. The scope of the decree is all the vocational training programmes and validation programmes in the different sectors which are based on a professional qualification. However, this is not the case for all types of validation arrangements, nor is it adopted in the third sector.

Since Work experience certificates are for programmes which do not have professional qualification, the quality assurance is not handled by the Flemish Social Inspection, but by VDAB. Since 2018 it is responsible for the accreditation and quality control of these assessment centres. To guarantee fair treatment of individuals and transparent assessment, the assessment centres recognised for the work experience certificate must comply with nationally determined assessment standards and assessment directives.

As in 2018, the quality assurance framework for higher education does not fall under AHOVOKS or the above decree. As a consequence, the associations in the higher education sector have different procedures and methodologies in place. Institutional practice in recognition of prior learning is not explicitly included in the quality assurance processes used to evaluate institutions and/or programmes in higher education. Each association for higher education is responsible for quality assurance of validation procedures with respect to the following criteria: transparency, reliability and legality of the procedures and methodology adopted.

The quality control of centres of adult education in the case of validation through exemptions and EVC for professional qualifications is executed by the Education Inspectorate according to the decree of quality in education of 2009 and confirmed in the decree of common quality framework.

The Exam Committee is also subject to a quality control by the Education Inspectorate as stipulated in a decree for secondary education of 2010.

There is no external quality assurance of the validation arrangement undertaken by the VTS. Quality assurance is ensured by the broad range of partners included within the partnership and the composition of the validation commission within the VTS. Responsibility for the quality assurance of certificates in the sports sector lies with Sport Vlaanderen. This is considered as a given for the sports staff training courses organised by the VTS. In order to guarantee the quality of a certificate, some competences need to be acquired through a designated training provider. For instance, obligatory refresher courses or specific training programmes (such as lifeguard training) have to be followed at training centres related to the VTS, at the Netwerk Lokaal Sportbeleid or at the Vlaamse Reddingsfederatie.

There is no centralised policy with regard to collecting or monitoring data on validation. This is left to the individual organisations and institutions. This is, for instance, also the case for the new validation arrangement of EVC for professional qualifications. The data from centres of adult education is kept in the Davinci database of AHOVOKS and the data for the validation bodies of the work sector are recovered through other separate databases. If data is collected, it is mostly the number of participants who sign up for a validation arrangement, how many received a qualification or exemption, for which programme, and by which validation body. Data on different users or their characteristics is seldomly collected, except for instance by the VDAB or the exam committee. There is also no centralised policy on the evaluation of validation either. There is, however, a database where the awarded qualifications, except the ones from the third sector, are collected, namely the LED database.

To this date, there are still no recent studies supporting the benefits to individuals, providers or employers with data, nor how the outcomes of validation are trusted by stakeholders. However, in case the validation arrangements lead to qualifications which are already trusted by stakeholders, there seem to be no indications of distrust. The procedures to obtain an exemption in higher education or the sport sector are also trusted by the stakeholders within those sectors. The visibility of validation and its benefits in society is on the whole rather low.

Literature:

AHOVOKS (forthcoming). Update referencing report FQF.

De Rick, K. (2018). Update of the European Inventory on the validation of non-formal and informal learning. Country report: Belgium-Flanders. Cedefop.

Kimps, D., Nackaerts, L., Bostyn, O., Sempels, Y. (2022). Inventarisatie en analyse van de bestaande methodieken en tools voor EVC-begeleiding.

OECD (2008). Recognition of Non-Formal and Informal Learning. OECD Thematic Review. Flanders (Belgium). Country Note and Country Background Report.

Onderwijsinspectie/Education Inspectorate (2022). Verslag van de evaluatie van de examencommissie secundair Onderwijs.

SERV (2019). Advies besluiten EVC-GKK.

VLOR (2019). Uitvoeringsbesluiten EVC en GKK.

Websites (accessed in March 2023):

Actieplan levenslang leren. Koers zetten naar een lerend Vlaanderen | Vlaanderen.be

Beroepskwalificerende trajecten | Vlaanderen.be

https://www.cedefop.europa.eu/files/Council_Recommendation_on_the_validation_20_December_2012.pdf

Besluit van de Vlaamse Regering houdende de toekenning van een subsidie aan pools gezinsopvang (vlaanderen.be)

BKT-aanvraag-EVC-20200605.docx (live.com)

Competentiecheck | Europa WSE

https://data-onderwijs.vlaanderen.be/edulex/document.aspx?docid=13914

Europees Sociaal Fonds (ESF) | VDAB Extranet

European guidelines for validating non-formal and informal learning | CEDEFOP (europa.eu)

EVC-ervaringsbewijs | Vlaanderen.be

https://examencommissiesecundaironderwijs.be

https://www.examencommissiesecundaironderwijs.be/examenreglement

Hoe vraag ik de erkenning van mijn traject aan? | Vlaanderen.be

Hoe zien de procedure en de inhoud van EVC-standaarden eruit? | Vlaanderen.be

What do the procedure and content of validation standards look like? | Flanders.be (vlaanderen.be)

Hoe ziet de EVC-begeleiding eruit? | Vlaanderen.be

Inschrijving toelatingsproef (toelatingsonderzoek.be)

Moniteur Belge - Belgisch Staatsblad (fgov.be)

Ontwikkelingsschalen-beroepskwalificerend-EVC-traject_igaak5.pdf (vlaanderen.be)

Register beroepskwalificerende trajecten (vlaanderen.be)

www.sport.vlaanderen/vts

https://www.sport.vlaanderen/media/17776/210622_evc-evkgids.pdf

http://www.sociaalcultureel.be/jeugd/regelgeving_KV/131213_kadervormingstrajecten-memorie-2deprincip.pdf

Startpagina | Leer- en ervaringsbewijzendatabank (leerenervaringsbewijzendatabank.be)

Toezicht ter plaatse | Vlaanderen.be

Toelatingsvoorwaarden hoger onderwijs - voor studenten (vlaanderen.be)

https://www.vdab.be/laat-je-ervaring-erkennen

Verslag van de evaluatie van de examencommissie secundair onderwijs. November-december 2022 | Vlaanderen.be

Visienota leer- en loopbaanrekening (vlaanderen.be)

https://vlaamsekwalificatiestructuur.be/en/what-is-fqf

Vlaams opleidingsverlof | Vlaanderen.be

www.vlaanderen.be/evc

Wat zijn de kwaliteitsvoorwaarden? | Vlaanderen.be

Welke kwalificatiebewijzen zitten in LED? | Wat is LED? | Leer- en ervaringsbewijzendatabank (leerenervaringsbewijzendatabank.be)

wet: Besluit van de Vlaamse Regering houdende de codificatie betreffende het secundair onderwijs (vlaanderen.be)

wet: Decreet betreffende het verwerven van een titel van beroepsbekwaamheid (vlaanderen.be)

wet: Decreet betreffende de kwaliteit van onderwijs (vlaanderen.be)

What does NARIC do? | NARIC-Vlaanderen (naricvlaanderen.be)

  • Agency for childcare
  • AHOVOKS
  • Department of Culture, Youth, Media and Sports
  • Department of Education and Training
  • Sport Vlaanderen
  • Various University Associations
  • VDAB